Real Estate Executive Assistant
Mill Valley, CA Mill Valley, CA Full-time Full-time $26.
44 - $33.
66 an hour $26.
44 - $33.
66 an hour Real Estate Executive Assistant We are looking for a motivated, self-starter Executive Assistant with a valid CA Real Estate License and sales and or administrative experience to support a prominent real estate team in Mill Valley, Marin County.
The Executive Assistant shall be a highly resourceful team player who is professional, sophisticated, and has the emotional intelligence to support the members and their high net-worth clients.
The position requires the proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest customer/client service level.
In a supporting role, a successful individual will have the drive to push the business forward with solid execution, resourcefulness, and the ability to prioritize complex business and team member needs.
Essential Functions:
Post, track, and manage postings Top Agent Network and Platinum Group Bulk mail and organize property flyers, brochures, and advertisements Collation and occasional bulk mailing of advertising materials, brochures, and floorplans Schedule and be organized for weekly team meetings with executives in the conference room Update Skyslope with internal company listings/escrows/closings/rentals MLS:
o Enter new listings (photos, property details, ad-copy, brokers opens, open houses) o Update listings for price changes, modification of terms, and change of status o Communicate any new listing entries, updates, and price changes to marketing and the executives o Track expired listings and file accordingly o Troubleshoot any issues such as incorrect data, Bareis, clientsinformation Scheduling:
o Inspectors, vendors, local area authority inspections, contractors, floorplan surveyors o Provide written schedules and fee reports in Excel and PDF format o Arrangeand occasionally conduct Property Showings, Open Houses, Brokers Opens, Zoom, and Team calls.
Emails -Assisting with email composition on behalf of executives; corresponding with clients, vendors, local area authorities, title companies, RE agents, appraisers, marketing, accounting, personal Evaluate and summarize Inspection Reports Support in drafting contracts and DocuSign contract documentation - listing, escrow sales contracts, rental agreements, modification of terms Provide blank disclosure packets to the seller, collating and checking disclosures - submit via DocuSign for signatures Collate and maintain all property disclosures and provide them to all interested parties via Disclosures.
io Open escrow with title companies and coordinate with title companies, clients, and agents throughout the escrow process Update Outlook Calendar and Contacts Reporting:
o Maintain and update Performance-Revenue Reports on Google Docs.
o Provide Comparative Market Reports, including hyperlinked reports Daily communication of daily tasks and action items needed to complete the work Responsibility for handling the organization and administration of clients; coordination and management of all client gifts Must be able to work weekends, if needed by executive
Qualifications:
To perform this job successfully, an individual must satisfactorily perform each essential function from the list above.
REQUIRED COMPETENCIES Professional demeanor and dress attire with a high level of responsibility to interact with a high-end clientele Excellent verbal and written communication skills; Must have phone and email etiquette working for a luxury brand Ability to organize daily workload by priorities, using checklists to ensure accuracy and completion of each task with excellent attention to detail Must be able to meet deadlines in a fast-paced environment, demonstrating discretion while keeping up with the workload Stay current on all platforms and new technology rollouts and stay informed about new laws and regulations affecting the Real Estate industry and keep executives updated A proactive, hands-on person who takes ownership of their work and the quality of tasks to completion Highly resourceful team player with the ability to be effective while working independently Punctual with a desire to be in the office MINIMUM
Qualifications:
Valid California Real Estate License with a minimum of five year's experience and a solid understanding of real estate contract documents Valid California driver's license and state minimum insurance coverage Reliable presentable vehicle - mileage reimbursement College degree Detail oriented Tech Savvy Must show proficiency on all used platforms within a month (SkySlope, Glide, DocuSign, Zipforms, Microsoft Teams, Word, Excel, and Adobe) ESSENTIAL PHYSICAL REQUIREMENTS:
Sit and stand for long periods of time.
Use hands and fingers in repetitive motions daily Lift up to 25 pounds Walk upstairs and on uneven surfaces COMPENSATION AND WORK SCHEDULE Monday through Friday from 9 am- 5:
30 pm with occasional work on weekends Not a remote position - must work from the Mill Valley office Salary or hourly compensation Health Plan - Kaiser Medical Vacation - 10 days per year Federal Holidays Voluntary 401K, Dental, Vision, FSA When creating a profile and submitting your application, we will collect the following categories of personal information:
direct identifiers, such as your name and contact information; professional information, such as your previous employment and education background; and other information you include in your resume and cover letter, such as your preferences, skills, and abilities.
We also may collect information from your social media profile if you create a profile using one of your social media accounts.
We use each category of the information you provide to evaluate your candidacy for the job opening.
We may also evaluate your information using internal and third- party business analytics tools and algorithms to discover ways to improve our business, identify trends in our job applicants and workforce, and enhance our service offerings.
The business does not sell personal information.
Job Type:
Full-time Pay:
$26.
44 - $33.
66 per hour
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday Weekends as needed Ability to commute/relocate:
Mill Valley, CA 94941:
Reliably commute or planning to relocate before starting work (Preferred) Education:
Bachelor's (Preferred)
Experience:
Microsoft Powerpoint:
1 year (Preferred) Microsoft Excel:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
44 - $33.
66 an hour $26.
44 - $33.
66 an hour Real Estate Executive Assistant We are looking for a motivated, self-starter Executive Assistant with a valid CA Real Estate License and sales and or administrative experience to support a prominent real estate team in Mill Valley, Marin County.
The Executive Assistant shall be a highly resourceful team player who is professional, sophisticated, and has the emotional intelligence to support the members and their high net-worth clients.
The position requires the proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest customer/client service level.
In a supporting role, a successful individual will have the drive to push the business forward with solid execution, resourcefulness, and the ability to prioritize complex business and team member needs.
Essential Functions:
Post, track, and manage postings Top Agent Network and Platinum Group Bulk mail and organize property flyers, brochures, and advertisements Collation and occasional bulk mailing of advertising materials, brochures, and floorplans Schedule and be organized for weekly team meetings with executives in the conference room Update Skyslope with internal company listings/escrows/closings/rentals MLS:
o Enter new listings (photos, property details, ad-copy, brokers opens, open houses) o Update listings for price changes, modification of terms, and change of status o Communicate any new listing entries, updates, and price changes to marketing and the executives o Track expired listings and file accordingly o Troubleshoot any issues such as incorrect data, Bareis, clientsinformation Scheduling:
o Inspectors, vendors, local area authority inspections, contractors, floorplan surveyors o Provide written schedules and fee reports in Excel and PDF format o Arrangeand occasionally conduct Property Showings, Open Houses, Brokers Opens, Zoom, and Team calls.
Emails -Assisting with email composition on behalf of executives; corresponding with clients, vendors, local area authorities, title companies, RE agents, appraisers, marketing, accounting, personal Evaluate and summarize Inspection Reports Support in drafting contracts and DocuSign contract documentation - listing, escrow sales contracts, rental agreements, modification of terms Provide blank disclosure packets to the seller, collating and checking disclosures - submit via DocuSign for signatures Collate and maintain all property disclosures and provide them to all interested parties via Disclosures.
io Open escrow with title companies and coordinate with title companies, clients, and agents throughout the escrow process Update Outlook Calendar and Contacts Reporting:
o Maintain and update Performance-Revenue Reports on Google Docs.
o Provide Comparative Market Reports, including hyperlinked reports Daily communication of daily tasks and action items needed to complete the work Responsibility for handling the organization and administration of clients; coordination and management of all client gifts Must be able to work weekends, if needed by executive
Qualifications:
To perform this job successfully, an individual must satisfactorily perform each essential function from the list above.
REQUIRED COMPETENCIES Professional demeanor and dress attire with a high level of responsibility to interact with a high-end clientele Excellent verbal and written communication skills; Must have phone and email etiquette working for a luxury brand Ability to organize daily workload by priorities, using checklists to ensure accuracy and completion of each task with excellent attention to detail Must be able to meet deadlines in a fast-paced environment, demonstrating discretion while keeping up with the workload Stay current on all platforms and new technology rollouts and stay informed about new laws and regulations affecting the Real Estate industry and keep executives updated A proactive, hands-on person who takes ownership of their work and the quality of tasks to completion Highly resourceful team player with the ability to be effective while working independently Punctual with a desire to be in the office MINIMUM
Qualifications:
Valid California Real Estate License with a minimum of five year's experience and a solid understanding of real estate contract documents Valid California driver's license and state minimum insurance coverage Reliable presentable vehicle - mileage reimbursement College degree Detail oriented Tech Savvy Must show proficiency on all used platforms within a month (SkySlope, Glide, DocuSign, Zipforms, Microsoft Teams, Word, Excel, and Adobe) ESSENTIAL PHYSICAL REQUIREMENTS:
Sit and stand for long periods of time.
Use hands and fingers in repetitive motions daily Lift up to 25 pounds Walk upstairs and on uneven surfaces COMPENSATION AND WORK SCHEDULE Monday through Friday from 9 am- 5:
30 pm with occasional work on weekends Not a remote position - must work from the Mill Valley office Salary or hourly compensation Health Plan - Kaiser Medical Vacation - 10 days per year Federal Holidays Voluntary 401K, Dental, Vision, FSA When creating a profile and submitting your application, we will collect the following categories of personal information:
direct identifiers, such as your name and contact information; professional information, such as your previous employment and education background; and other information you include in your resume and cover letter, such as your preferences, skills, and abilities.
We also may collect information from your social media profile if you create a profile using one of your social media accounts.
We use each category of the information you provide to evaluate your candidacy for the job opening.
We may also evaluate your information using internal and third- party business analytics tools and algorithms to discover ways to improve our business, identify trends in our job applicants and workforce, and enhance our service offerings.
The business does not sell personal information.
Job Type:
Full-time Pay:
$26.
44 - $33.
66 per hour
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Paid time off Vision insurance Schedule:
Day shift Monday to Friday Weekends as needed Ability to commute/relocate:
Mill Valley, CA 94941:
Reliably commute or planning to relocate before starting work (Preferred) Education:
Bachelor's (Preferred)
Experience:
Microsoft Powerpoint:
1 year (Preferred) Microsoft Excel:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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