Executive Assistant, Product & Engineering

We are looking for a top notch Executive Assistant to join our team. The ideal candidate will be able to juggle multiple calendars simultaneously in a fast paced environment, handle a heavy volume of cross functional meetings and events, interact with key constituents, both internal and external, coordinate a variety of meetings and events ? both large and small in scale, and provide a high level of support to executives in a growing global organization. If you are a career EA with at least 5 years' progressive experience in a related position then we want to talk to you!
What You'll Do:
Manage calendars for multiple business leaders and senior management within Product and Engineering department.
Schedule departmental and cross-functional meetings and coordinate resources across multiple locations and time zones.
Serve as a liaison with vendors and partners as required.
Assist with special projects and department events, such as monthly or quarterly product planning, Hackaton, team building activities, and other internal meetings.
Receive guests and direct visitors.
Prepare, maintain and share Google docs and sheets to facilitate projects and workflow.
Coordinate domestic and international travel arrangements.
Prepare monthly expense reports.
Assist with special projects as directed.
Maintain new hire list, make sure new hires' workspace and trainings are in place.
Support executives and their teams in both the San Francisco and Mill Valley offices.
Support the EA team in a variety of ways, including coverage when they are out.
Create and maintain distribution lists for small teams within the product and engineering departments.
Work with executives to schedule phone screens and interviews with candidates.
What You'll Bring:
Minimum 5 years of experience supporting multiple executives in a group/department setting.
Proficiency in Google suite, G-mail, Google Calendar, Google Docs, Groups, including applications such as Word, Excel, PowerPoint, internet savvy.
Familiarity with Concur, Coupa, Workday, Blue Jeans web conference, Slack chat, other office tools.
Strong customer service orientation with effective communication, organizational and interpersonal skills.
Ability to be detail oriented, meet deadlines and handle a variety of responsibilities.
Strong organizational skills with the ability to multitask in a fast-paced environment.
Excellent follow through with an eye on the big picture.
Dependable and consistent, always taking pride and ownership in your work.
Extremely proactive with a focus on
Exceptional task and time management skills.
Well developed sense of humor and the ability to work enthusiastically across organizations and with diverse personalities.
Who you are:
Passionate about the role of the EA
Love being of service to others
A team player to the core
Energetic and enthusiastic
Committed to lifelong learning
Emotionally intelligent
Thrive on challenge and change
Why Glassdoor?
Work with purpose ? join us in creating transparency for job seekers everywhere
Glassdoor gives back! Glassdoor is a Pledge 1% member; all employees receive 3 paid volunteer days per year
100% company paid medical/dental/vision/life coverage; 80% dependent coverage
Long Term Incentive Plan
Sunny & peaceful Mill Valley offices located right on the water
Walking, running and biking trails steps away from the office
Onsite gym and fitness classes
Free catered lunch; new menu daily
Paid holidays and flexible paid time off
Your choice between Mac or PC
Dog-friendly office (with dog-free zones if you are so inclined)
Free parking
Glassdoor is committed to equal treatment and opportunity in all aspects of recruitment, selection, and employment without regard to gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other category protected under the law. Glassdoor is an equal opportunity employer; committed to a community of inclusion, and an environment free from discrimination, harassment, and retaliation.

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